Student Casual – Admissions Assistant – External Relations – Grade 2 - 907309
The University of BirminghamPost title |
Admissions Assistant |
College/Division |
External Relations |
School/Department |
Admissions |
Full time/Part time |
Part time |
Duration of the Post |
22/06/2026 – 30/08/2026 |
Grade |
2 |
Hourly rate |
£13.24 per hour plus holiday entitlement |
Number of positions available |
5 |
Closing Date |
30/04/2026 at 23:55 |
Please note that this vacancy may be taken down early depending on the number of applications received. We advise you to submit your application promptly.
Our offer to you
At the University of Birmingham, Worklink is the dedicated student employment service which helps students to find flexible, well paid part-time roles that fit around your studies. Each year, the University invests more than £2.5 million to employ 3,000 of our own students in a wide range of roles, supporting our student community into part-time work. Roles available via Worklink include a range of positions, including administrative roles, support staff such as cleaners or baristas, research roles and many more.
Jobs through Worklink help you to gain work experience, develop skills relevant for your future career, and improve your soft and hard skills in a professional setting. Enhance your CV and get valuable experience ready for graduate roles and feel connected to your university and local community.
Our jobs are flexible and can be scheduled around your academic commitments, so you can focus on your studies first. Our team are passionate about supporting students into work. Worklink are based in a central location on campus which is easily accessible for students and can also be contacted online.
Find out more about working through Worklink here or via the student intranet.
Job context
People are at the heart of what we are and do.
The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.
We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.
The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.
Job summary
Over the summer months leading up to A Level results day, the Admissions office receives a high volume of applications from students who have already achieved their results – these applications come to us through what is known as Early Clearing. These can come from both UK and Overseas applicants, and processing these applications is an important task which requires great attention to detail. This is a large undertaking and we are looking to hire a cohort of student workers to help us through this endeavour.
Those successful in securing this position would receive thorough training and ongoing support from our existing team of experts. They would provide invaluable support to a key University of Birmingham operation.
Main duties
Evaluating both Home and International Early Clearing applications for suitability for our programmes.
Rejecting Early Clearing applications which do not meet our minimum requirements.
Understanding undergraduate minimum and standard entry requirements to be able to confidently handle clear cut cases.
Undertaking additional administrative tasks as required by the Admissions Office.
Collaborating with colleagues both within the team and the wider Admissions Office, ensuring the correct referral channels exist for routing more complex cases.
Checking current applications for completeness and/or their current status and providing the appropriate advice and support where required.
Maintaining a high level of service by ensuring that standard levels of service are adhered to at every stage of the process.
Alerting line managers of potential backlogs or system issues with the possibility of damaging knock-on effects.
Completing training activities as directed by line managers, including training in the relevant systems and mandatory training modules.
To undertake other tasks which will be required from time to time within the Admissions Office, such as involvement in Confirmation and Clearing and other general office duties.
Person Specification
Accuracy and attention to detail in data entry and in providing information
Accuracy in use of verbal and written English
Ability to undertake repetitive administrative tasks
Confidence in the use of IT systems for data entry and retrieval
A flexible approach to work due to the often-changing priorities of the Admissions Office
An excellent team worker, understanding their role within the office
An understanding of the principles of confidentiality when handling personal data and an appreciation of the importance of data protection
An understanding of the importance of equality, diversity and inclusion in the workplace
Proven ability to work under pressure and/or to a tight deadline
General office skills
An understanding of the admissions process and the importance of the role in contributing to the successful recruitment and selection of students, which in turn contributes to the financial and reputational health of the institution. (Desirable)
Experience of working with University of Birmingham systems (Desirable)
Further details
Due to the time critical nature of these roles, the first two weeks following the start requires intensive induction and training. As such we cannot consider any annual leave during this period.
This is a full-time position only and those successful must be available to work the full 10 weeks of the position. For this reason, the majority of postgraduate students are ineligible to apply.
For any informal queries, please contact Daisy Collins (d.a.w.collins@bham.ac.uk)
The University of Birmingham restricts all students to working up to 20 hours per week during term time for a maximum of 13 consecutive weeks. If your application is successful and your course does not follow the usual academic term timetable (e.g. PGT, PGR or PhD student), you and your supervisor must formally agree vacation periods if this role exceeds 20 hours per week. In addition to this, please be aware if you are an international student you will be required to apply to the Registry for the appropriate authorised absence.
You are only eligible to apply to this role if you are a current University of Birmingham student. If you are not a University of Birmingham student your application will not be considered.
To work you will need to carry out a right to work check. These checks will need to be completed prior to work commencing.
Regarding the use of AI in applications, we review hundreds of applications and shortlist candidates based on their unique perspective, motivations and potential. Cover letters generated through, or edited by, AI tools (e.g. ChatGPT or CoPilot) are easy to identify. They produce generic answers and will not score highly enough to progress. You may use AI tools for research, but all written content in your application must be your own work. Authenticity and originality are key to standing out in this process.
Due to the high volume of applications we receive, we’re unable to contact all applicants individually. You can check the progress of your application by logging into the Worklink jobs portal using the same email address you used to apply. If you haven’t heard back within six weeks of the closing date, please assume your application has been unsuccessful.
Our Shared Values
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Ambitious We are confident in the University of Birmingham and project this globally. We are focused on our goals, are clear about our strengths, and pursue our own direction. We are bold and take intelligent risks. |
Innovative We enjoy being the first to do things. Inspired by our Birmingham heritage, we are resourceful, creative, grounded, and practical, and seek to make a real and positive difference to the world around us. |
Open We welcome colleagues, collaborators, and students from across the world to work and study with us. We are committed to academic freedom, freedom of speech, and equality of opportunity for all. We expect everyone to act with sensitivity, respect, and fairness. |
Collaborative The major challenges facing our city, nation, and the world cannot be solved if we act alone. We enhance our research and education by pursuing creative partnerships within and beyond the University. |
Responsible We operate with transparency, trust, and respect. We value our role as an anchor institution for Birmingham. We strive to be an excellent employer, to reduce inequalities in access to education, and to place sustainability at the heart of our work. |