Receptionist (Part Time)

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Receptionist

Location - Stokenchurch

Part Time (20 Hours per week - Monday to Friday AM)

Role Purpose

A highly self-motivated and passionate team player with a great attention to detail.  

The key focus for this role will be to create a single and visual point of contact for client visitors and employees and to act as the primary interface between the internal operations of stakeholders and its clients. Providing services to the highest possible standards as well as representing the client and JLL values in appearance, presentation, and manners. 

You will take ownership and manage the front of house experience; help orientate and settle new and visiting staff and support the facilities management team in providing a great workplace experience and provide the necessary support for business related events and community-based initiatives.  

What this job involves

Customer Service: 

• Greet, assist, and direct candidates/new hires/visitors and the general public to the appropriate staff member 
• Receive, direct and relay telephone, email, and other queries 
• Switchboard administration update
• Administration of parking spaces for visitors, employees (where applicable) 
• Book onsite meeting rooms and hospitality as per client requests and according to site procedures 
• Issuing of ID and access badges for new hires/vendors/visitors and maintaining record of same. 
• Monitor and maintain office and badge consumables in line within agreed stock levels. 
• Carry out site induction, for new starters, act as the first line of support for any concerns raised 
• Understand & actively support JLL’s Quality Management program 

Site Operations: 

• Assist and support the Facilities Manager.
• Conduct daily meeting room and office checks as required.
• Carry out site induction, for new starters, act as the first line of support for any concerns raised.
• Manage all the requests on the Facilities helpdesk and liaise with service providers. 
• Assist in coordinating the repair and maintenance of office equipment and in the ordering in of office supplies.
• Assist and support events.
• Keep accurate and update records of seating plan / workplace.
• Handle/Assist with incoming, outgoing mail & In -/outgoing register mail and packages enquiries according to the existing procedures. 
• Ensure accurate and detailed hand over is planned & passed on (for tasks for within responsibility), if absent from the business. 
• Team back-up for sick leave and vacation periods on the Reception and Mailroom.

Sound like you? To apply you need to be / have:

• You are passionate about people, providing them with great experiences. A natural "people person" with exceptional Customer Service skills. 
• Has strong relationship building skills to be able to get to know, understand and respond to the needs of our staff and customers. 
• High attention to detail / flexible and proactive. 
• Ability to react quickly and decisively when faced with a problem or issue.
• Team player, 3 years’ experience in working within Reception and/or Office Management environment ideally gained within a corporate or hotel environment.
• Able to work off their own initiative and with minimal direction. 
• Strong team player with a commitment to support their colleagues.
• Exceptionally organised and skilled in multi-tasking. 
• Computer Literate – good understanding and working knowledge of office software. 
• Communication – good level written, oral communications skills. An influential communicator, with the ability to deliver clear and concise messages and identify mutually agreeable solutions. 

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Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.