Administrative Assistant

• Bealings School
• Address: Sandy Lane, Little Bealings, Woodbridge IP13 6LW
• Salary: £25,185 per annum, pro rata
• Hours: 19.5 hours a week (6.5 hour per day), 39 weeks per year
• Contract: Permanent, required from September 2026
• Reference: 5025

About Bealings School

Bealings School is committed to providing a nurturing, supportive, and inspiring learning environment where every child can thrive. We are seeking a highly organised and approachable Administrative Assistant to support the smooth day-to-day running of the school office and provide excellent service to pupils, parents, staff, and visitors.

Main purpose of the role

The Administrative Assistant will provide efficient administrative and clerical support to ensure the effective operation of the school office. The role requires excellent communication, organisational skills, and the ability to manage multiple tasks in a busy school environment.

 

Key responsibilities

• Act as the first point of contact for parents, visitors, and telephone enquiries
• Provide general administrative support to the Headteacher and school staff
• Maintain accurate pupil records and school databases
• Manage incoming and outgoing correspondence, emails, and post
• Support the organisation of school events, meetings, and trips
• Process orders, invoices, and basic financial administration as required
• Maintain confidentiality and comply with GDPR and safeguarding requirements
• Prepare letters, reports, newsletters, and other school communications
• Ensure the reception and office areas are welcoming and well organised
• Assist with admissions administration and pupil enrolment processes
• Carry out other reasonable duties appropriate to the role.

Person Specification

Essential Skills and Experience

• Administrative or office experience
• Excellent written and verbal communication skills
• Strong organisational skills and attention to detail
• Competent in Microsoft Office applications, and Google Drive
• Ability to prioritise workload and work independently
• Professional, friendly, and approachable manner
• Ability to maintain confidentiality at all times.
• Experience working with children or within an educational environment is desirable.

Personal Qualities

• Reliable and flexible
• Calm under pressure
• Team-oriented with a positive attitude
• Committed to safeguarding and promoting the welfare of children.

Safeguarding Statement

Bealings School is committed to safeguarding and promoting the welfare of children and young people. All staff and volunteers are expected to share this commitment. The successful applicant will be subject to an enhanced DBS check and satisfactory references.

For more information

Please read the Job Description (pdf).

Please contact Claire Robinson by calling 01473 622376.

How to apply

Please complete Application Form (Word) and return to admin@bealings.suffolk.sch.uk 

Closing date: 12pm, 17 June 2026.

Interview date: 22 June 2026.